RTDNA respects your privacy. We also strive protect the confidentiality of any personal information you may give us. We'd like you to know (a) the circumstances under which we collect information, (b) the kind of information we collect, and (c) how we may use that information.
We'll let you know specifically before we collect any of your personal information (details that can identify you as an individual, such as your name or address). We will explain what information is being collected and how it will be used. You have the right to decline to have this information collected or transferred.
We will only collect personal information you choose to provide to us. We do not use techniques that collect personal information about you without your knowledge.
You may provide us with information on-line, in a telephone conversation, or through a completed printed form. The information you provide will be securely stored either on a computer or as part of a hard-copy filing system.
1. On the Internet
RTDNA takes on-line membership registration and renewals. We will collect information on you, which may include your name, address, telephone number, e-mail address, employer, position, and educational achievements. This data is captured and entered onto a secure server, which is not connected to the Internet. Data is used only to allow efficient administration of the Association to distribute mailings and monitor membership renewals. Within the office your data is accessed only by RTDNA staff.
We may, from time to time, offer seminars and accept registration on the Internet. In that case, we will collect only such information as is required to (a) ensure that your confirmation is sent to you at the address of your choosing and (b) that your payment is processed correctly. We will ask you for your name, mailing address, phone number, e-mail address and your credit card information. Credit card information provided on-line would be processed over a secure link with our credit card provider.
As part of the registration process, we may ask you if you want to receive information about other seminars. You would be free to opt in or out. If you opted in, we would maintain your contact information in a database solely used for that purpose. This database would not be shared, given, sold or rented to any other party under any circumstances. It would reside on our computer, and may only be accessed by an Association Concepts employee who has (a) been authorized to do so and (b) has a password issued by our IT department.
RTDNA may publish a membership roster from time to time. Such a roster would include your name and contact information. While participation in the roster is voluntary, we assume that you consent to being included unless you notify us to the contrary, in writing.
Your contact information may be made available to Association telephone committees to generate attendance at our events, follow up on lapsed memberships or ask for committee support, however, no financial information is provided to them.
From time to time RTDNA may retain outside consultants to conduct membership surveys. We may make members' contact information available to them to facilitate the process. However, this information is communicated to them under the stipulation that it will only be used for the survey. Further, all results reported in the survey are not to be identifiable as coming from specific individuals.
How We Use Non-Personal Information
Associationconcepts.ca's (the management company for RTDNA) operating system may automatically record some general information about your visit, such as:
- The Internet domain for your Internet service provider, such as "company.com" or "service.ca" and the IP address of the computer accessing the website, such as "ppp-55" or "22.214.171.124";
- The type of browser (such as "Netscape version x" or "Internet Explorer version x") you are using;
- The type of operating system you are using (such as Macintosh, Unix, or Windows);
- The date and time you visit our site and the web pages that you visit on our site, along with the address of the previous website you were visiting, if you linked to us from another website.
We use this information for statistical analysis, to help us make our site more useful to visitors. We may disclose this non-personal information to third parties such as sponsors or clients and/or use it for auditing purposes. This tracking system does not record personal information about individuals or link this information to any personal data collected.
We may use "cookies" that identify you as a return visitor. A cookie is a piece of data that a website can send to your browser, which may then store the cookie on your hard drive. So, when you come back to visit us again, we can tailor information to suit your individual preferences. The goal is to save you time and provide you with a more meaningful visit and to measure website activity. Cookies do not contain any personally identifying information. Browsers such as Netscape allow you to disable cookie collection if you wish, or inform you when a cookie is being stored on your hard drive.
Currency of data collected
RTDNA may contact you requesting updates of data. This will normally be by regular mail or an e-mail directing you to the appropriate website. We do not use third parties to collect this data on our behalf, and you will never be directed to a third-party website for this purpose. If you receive any communication the authenticity of which is doubtful, please contact RTDNA immediately.
Chief Privacy Officer
2800 – 14th Ave., Suite 210
Markham, ON L3R 0E4
Local: (416) 756-2213
Fax: (416) 491-1670